How-to Guide for Accepting Payments with QuickBooks

Take And Process Payments With Quickbooks Payments

Terms, conditions, pricing, special features, and service and support options subject to change without notice. Any unauthorized copying and reproduction of the content of this page, including all meta data and computer code, is strictly prohibited.

I requested a document to share with my client showing that the funds were returned but declined by her bank. When I asked to have my client added to the call, they said it wouldn’t be allowed. So I said I will record my verbal confirmation…they threatened to hang up. After an hour, her bank says they can’t do the dispute because it was an authorized transaction. Determine the customer to post the payment to is a big challenge.

First off, I have used several Intuit products for almost ten years including QB desktop, now an Enterprise user hosted by Right networks. We use full service payroll but have also used assisted in QB desktop. We have also used GoPayment or as now known, QB payments. Truly has been great for a long time and I appreciate calling one phone number to get several answers on different topics concerning payroll, merchant services, or QB in general.

QuickBooks captures the details

These require details such as invoice number, PO number, item commodity code, freight amount, unit of measure, and many others. This can be a difficult and time-consuming process, as most software interfaces require businesses to enter these line-item details manually. EBizCharge for QuickBooks provides access to unlimited transaction history and customizable reports with over 45 different search criteria. Our secure payment gateway gives you the freedom to accept credit, debit, and ACH payments directly inside of QuickBooks from anywhere.

In what 3 ways can a payments link be delivered to a customer in QuickBooks online?

Customers can pay for invoices by credit card or ACH bank transfer. All they have to do is follow the link in the email. You can also process payments in-person or over the phone.

While the benefits of QuickBooks might sound promising, there’s not really anything on offer here that can’t be found in other accounting software. Like most “all-in-one” or “one-size-fits-all” software, there are a few drawbacks, especially when it comes to payments. In this article, we’ll briefly cover the payment options offered by QuickBooks, software pricing, and the costs relative to a more traditional payments system. If your account is closed for merchant misconduct, Intuit reserves the right to charge you a fee anywhere from $500 to $2,500. But as long as you’re operating a legitimate business and following prescribed guidelines for card processing, you shouldn’t encounter this penalty. When you sign up for QuickBooks Payments, Intuit will give you your own merchant account with soft monthly and per-transaction limits. More importantly, every account comes with a QuickBooks integration, though your plan and some of the features will depend on which version of QuickBooks you’re using.


It provides an easy way to receive payments – and you might not have given much thought to how much it’s costing you in QuickBooks payments fees. If you already use external payment processing like Square, we have apps that sync your data with QuickBooks Online. However, the easiest way to process payments and track the accounting is with QuickBooks Payments.

  • My bad experience has me looking at full accounting alternatives, I have such a bad taste in my mouth from this fiasco.
  • The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities.
  • This may influence which products we write about and where and how the product appears on a page.
  • I called and was verbally told to rest assured, I’d be receiving my deposit to account in 2-3 business days.
  • This time, I received an email saying my deposit needed to be reviewed.
  • The best part, about using QuickBooks Credit Card Payments is that if you have an accounting tool for recurring sales, you can choose to turn a sales receipt into a recurring transaction.

All of the payments processed through the bluetooth reader appear automatically into your QuickBooks GoPayment app, making logging these transactions a cinch. You can also purchase more card readers that range from $19-$49 depending on what features your business requires. Payments made through a physical reader will cost you 2.4% plus $0.25.

Payments processing for QuickBooks® Invoices, Sales Receipts, and Statement Charges using your merchant account. Immediate posting of payments Into QuickBooks®in real-time, eliminating any double entry. Use PandaDoc pricing tables to communicate and agree upon the quote and then convert that to an invoice with your QuickBooks payment block and collect payment. With Quickbooks Magento integration, the admin can check the Quickbooks payment details from the Order View section in the backend. The Magento 2 Quickbooks Integration extension requires API connectivity after adding the client ID and client secret provided by the payment gateway. After successful login, the connection status is updated to “Connected” in the admin panel. Set minimum and maximum order amount to allow using the Magento 2 QuickBooks payment method.

Accepting credit card payments is a great way to increase your cash flow. Not every customer carries cash and checks take much longer to process than credit cards. If your company uses QuickBooks to record payments, you can also use this software to accept credit cards.

How to Remove the PayPal Plugin for QuickBooks

You’ll also want to note that the per-transaction fee is higher. QuickBooks Checking is a high-yield business banking service (high-yield means about 1% APY at the moment). QuickBooks Checking has no minimum balance or account maintenance fees, but you need a QuickBooks Online account, which will set you back at least $25/month. ACH transfers are available for a set fee of $3 per transaction instead of being free. However, QuickBooks Desktop Payments includes a check-scanning feature not found in the online version. For other hardware, your options are limited to USB swipers. If it had selected the $800 invoice, or if you have a customer with multiple invoices that match the payment amount.

You can cancel at any time without any cancellation fees. See your money sooner and get the cash you need to keep business going strong. Text or email multiple customers to request funds in one swoop. Spoke to QB operations team, and even after supplying the correct information, they spent about 10 minutes trying to confirm me into the wrong account!


Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships. You should also be aware of the fees at the bottom of Intuit’s official pricing schedule. These are incidental fees or fees that have to do with opt-in features.

Which method is best for digital payment?

1. Banking cards: Cards are among the most widely used payment methods and come with various features and benefits such as security of payments, convenience, etc. The main advantage of debit/credit or prepaid banking cards is that they can be used to make other types of digital payments.

Our integration is backed by a suite of Transax payment tools. There are better—and more affordable—payment processors available. Integrate QuickBooks Payments with your cash register and inventory. Integrating your POS software with QuickBooks Payments allows you to sync your payments automatically with your books and your inventory. You can also reach out to the sales representatives on Intuit’s live chat feature. I like that they don’t immediately ask a bunch of questions about your business, which can be a pushy sales tactic in disguise.

Step 2: Enter the Credit Card Information in the Receive Payment Screen

In fact, the average data breach can cost a business nearly $4 million in losses, according to IBM Security. Automatically store and sync all your payment details with your QuickBooks Online or Desktop account.

From the Payment method dropdown list, select the credit card type. Click Save and close to save the transaction and process the payment. Once they click the “View Invoice,” they’ll be taken to the Online Invoice Portal — and this is where the magic of QuickBooks Credit Card Payments really happens. Take And Process Payments With Quickbooks Payments From the Online Invoice Portal, the customer can print, save the invoice as a PDF and pay it. First, set a preference to make sure your customers will view the invoice via the Online Invoice portal. To do this, click that gear icon, go to Account and Settings and then choose the Sales tab.

Take And Process Payments With Quickbooks Payments

This tutorial will show you how to process credit card payments in QuickBooks Online using QuickBooks Payments. The backend card processing services for QuickBooks Payments are handled by Intuit Merchant Services. Every merchant who processes credit cards should know about interchange; the mandatory fees charged by card issuing banks. There are hundreds of interchange rates and the type of transaction information you include impacts the rate of that transaction. With interchange plus, you pay the wholesale interchange cost + processor mark-up. Our unique ability to automatically optimize interchange by passing through your Level II and Level III data means when your transactions qualifies at a lower rate, that’s the rate you pay. In order to help secure the lowest processing fees, line-item data and invoice information already stored in your QuickBooks system is automatically sent to our proprietary payment gateway.

Should You Trust QuickBooks Payments?

Many merchant service providers don’t offer Level 3 pricing, which increases interchange rates by as much as 1.5% per transaction. Century Business Solutions provides Level 3 pricing to qualify credit cards at the lowest possible interchange rates and decrease fees for your business. In December 2018, Intuit introduced next-day deposits for businesses using QB Payments. Clients accept credit and debit card transactions as usual and funds are deposited within one business day.

We will schedule a quick consultation call to go over how you’re currently handling merchant services at your bank, show you our menu of options, and plan for a successful launch. Perhaps QuickBooks greatest strength, payments made on digital invoices incur a charge of 2.9% plus $0.25 per transaction. If customers elect to use an ACH payment, there is no charge.

  • For those with low card transaction volumes, the pay-as-you-go option will probably make sense.
  • Receiving and processing payments in QuickBooks Desktop can be a great boon for your business’s accounts activity.
  • Now coming to the part of processing payments on QuickBooks Desktop.
  • Our unique ability to automatically optimize interchange by passing through your Level II and Level III data means when your transactions qualifies at a lower rate, that’s the rate you pay.
  • Tokenization makes it impossible to hack or decipher your credit card data.

QuickBooks Online subscription set up, the next important step is to set up your QuickBooks credit card payments account. Accepting credit card payments makes it easier for your customers or clients to pay you, as well as reducing the time you spend recording payment transactions.

What is QuickBooks GoPayments App and how can I Process Payments through it?

The QuickBooks receive payments service is very affordable for its small business users. QuickBooks Online charges a transaction fee for credit card payments, debit card payments, and ACH payments. As you can see in the linked Intuit QuickBooks web page, transaction fees for QuickBooks Online vary by the type and method used. ACH bank transfers, card swiped, card invoiced, or card keyed have different processing fees.

This feature allows you to share bills, payments, information, and much more. First of all, Click the Import available on the Home Screen. For selecting the file, click on “select your file,” Alternatively, you can also click “Browse file” to browse and choose the desired file. You can also click on the “View sample file” to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on “next,” which shows your file data.

Not every customer carries cash, and checks take much longer to process than a credit card transaction. Amazingly intuit payment services computers could not even communicate with my company email. My personal email account for payment services is now having to be used and as of yet i have not been able to establish a password to even process credit cards. I wish i had never started years ago with quickbooks – even my cpa cannot believe how badly the company’s credit card services have become. My advise, Quickbooks 2016 may be ok, but stay away from the merchant services processing – it is a total nightmare.

QuickBooks Payments Lawsuits and Fines

It’s good for quick, simple questions but less suitable for complex questions . However, the processing rates for the online plan are cheaper. Stay on top of your bank balance and in the know when payments hit your account. Save time & ring more sales with payments that are integrated with your POS system. Authorize.Net and PayPal Payflow gateways are available to businesses using QuickBooks Desktop or QuickBooks Online. As soon as you set up your gateway, you can use it in your Method account, customer portals, and donor pages.

Take And Process Payments With Quickbooks Payments

So what if you need to accept card payments on the spot—in other words, not from an invoice? QuickBooks Payments includes Virtual Terminal as well as the GoPayment app. With the app you can accept payments on both iOS and Android smartphone and tablet platforms, and with Virtual Terminal you can do so from any computer with an Internet connection. If you use a mobile device-compatible cardswipe, you’ll benefit from the lower swiped rate on the transaction. Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files.

Options for your customers

When you’re starting a business, staying on top of company finances can seem like a huge stressor that is impossible to tackle on your own. The Intuit software has gained a strong reputation among business owners, particularly for its simple electronic invoicing tools.